Digital Services

Document Management

The file you need, when you need it

Consentia is able to find a good solution to address almost any document management system requirements.  We are privileged to be partners with two award winning software providers – M-Files and DocLogix.  Each product has its own unique strengths; and both scale very well to meet the needs of small and mid-size organizations. The Consentia team has the experience to ensure a good choice is made and that the design, implementation, and training addresses the business challenges being faced by our clients.


With their certified partner ecosystem and Microsoft Gold Application Development competence, the DocLogix solution serves clients across multiple sectors, including: government, energy, finance and manufacturing, in 13 countries. As a result of continued excellence, DocLogix has been twice selected as the best solution for information management in Europe, at the European IT and Software Excellence Awards, 2015 and 2014. To find out more, visit


M-Files® is a powerful, metadata-powered enterprise content management (ECM) and document management solution that solves the problems of managing, finding, and tracking information in companies of all sizes.

Unlike other solutions, M-Files focuses on knowing what the document is, rather than where it is filed, making access in the right context a breeze. Tight integration with Windows, powerful workflow automation, and native mobile applications makes getting a return on investment happen very quickly.

The top 10 reasons to choose M-Files for your business:

Easy-to-use, familiar Windows interface

M-Files integrates directly with the Windows Explorer interface – so there’s no learning curve. You can access the document repository just like a disk drive, and drag and drop files into and out of M-Files in seconds. And with efficient local caching, files open fast even with slow and unreliable network connections.

Fast implementation

M-Files is easy and fast to deploy. Whether you choose to implement the system on your own, or use our professional consulting services for additional support, you will be up and running quickly and efficiently. Once set up, you will find M-Files uniquely easy to adapt and grow with the changing needs of your business, without the need for dedicated IT staff. M-Files also is available in the cloud eliminating the need to purchase and configure your own server.

Eliminates document chaos

Avoid versioning issues and stay compliant with features like check-out and check-in, old version preservation, change logs and automatic version naming and numbering options.

Enables collaboration and automated workflow

Create assignments for ad hoc collaboration or design advanced workflows for automating important businesses processes. M-Files facilitates collaboration with teams made up of both internal employees and external partners with features such as check-out/check-in, co-authoring for simultaneous editing by multiple team members, and publishing and intelligent data replication to the cloud.

Safe and secure

Control data visibility by hiding sensitive documents while maintaining a single storage location – so everything is there, but only what you want to be seen is seen. You can also configure permission settings to reduce human error, automatically schedule data backups and even integrate with Active Directory.

Location independent

View, create, edit and store documents anywhere – including in offline mode or on mobile devices – with automatic synchronization. Remote connections are still remarkably fast, and replication also speeds up document handling for facilities in different locations. You can even set up web access to give anyone, anywhere access to M-Files – including Mac and Linux users.

Integrate seamlessly with existing apps

M-Files integrates with all Windows applications, including Office, CAD, accounting and inventory solutions. Access data vaults with standard file commands such as Open and Save As. It also supports all file formats, such as standard Microsoft Office documents like Word and Excel, PDF files, CAD models and drawings, images, scans of paper documents and emails and attachments.

Customizable vault and metadata

Our advanced metadata-driven architecture provides an extremely flexible environment that enables you to adapt the system to the specific needs of your business. You choose the document and information types you need to manage, and the properties – or metadata – you want to track. Literally any object type can be created and managed, not just documents, for instance, projects, customers and contacts, and even industry specific objects like cases, audits and deviations. M-Files also supports relationships between documents, multi-file documents, document collections and templates.

Fast search and time saving dynamic views

Find the right documents and information easily and instantly with basic and advanced search capabilities. Search on metadata, “full text” file contents, or both, with productivity boosting features such as dynamic filters and sort functions that ensure you will find the right information when you need it. M-Files does away with chaotic folder structures with metadata-driven Dynamic Views that act like reusable custom “searches” that enable documents and other information to show up in multiple locations without creating confusing duplicates.

Configurable, connectable system

Define an active link with external databases such as CRM, ERP, accounting and billing systems, or import and link files from existing network shares. You can also scan paper documents, import email messages from your mail server or use the M-Files API for special integration needs.

Download the free document management guide

This guide for the millions of businesses that have yet to realize the benefits of digital document management, and as a result, have an enormous opportunity to improve their efficiency, productivity, and profitability.

Download now