It’s strange to think about, but our world could be paperless in the near future.
We’ve already seen the push for companies to digitize and leave their bulky physical documents behind. Overall, this is a positive business trend, as digitizing paper documents is not only environmentally-friendly but helping organizations save costs in the long run while still maximizing workflows with more convenient, searchable records and documents.
So, what’s holding back society from going digital? Let’s take a closer look at why paper is still here – at least for now.
1. Sense of comfort
People today are still more comfortable with paper compared to electronic methods. Overall, they see paper as more serious. As paper hard copies are tangible they provide a sense of something real.
At the same time, people are nostalgic about paper. They like being able to browse a physical book or have a paper back-up copy, just in case. This goes for companies as well: sometimes managers are initially weary about digital documents and new processes surrounding them.
However, this sense of comfort with paper is changing as users adapt to and prefer electronic formats and devices. In the near future, digital may be seen as more comfortable than paper.
2. Dependence on electricity
Another common argument for paper is that digital records require electric power. What happens in the event of a power outage or a broken device?
For this reason, people prefer having paper back-ups of documents. However, companies are already getting around this issue by investing in infrastructures and systems that make documents available even offline – and across all devices.
In fact, many digital records management systems today have back-up systems in place to ensure the safety and access of records, with or without power. In this way, digitizing paper documents truly becomes a must-have.
3. Security concerns
Finally, many companies are still concerned about the security and confidentiality of their electronic documents. With 4.1 billion records exposed by hackers in 2019 alone, this is a real concern.
Luckily, it’s possible to maximize online security and keep your documents safe from hackers. Digitizing paper documents can actually boost your security, as a data management system allows you to set user permissions and secure logins. As long as the company invests in the right system, electronic records can be kept well-secured.
4. Upfront investment
Of course, going paperless also means investing in conversion and a digital system. This can keep companies from making the change – even though this investment definitely pays off in the long run.
Obstacles have always presented themselves in holding some of us back from adopting new ways. Consider examples such as computers replacing typewriters and kiosks replacing humans. When such technology was first introduced, businesses had similar challenges as mentioned above in adopting. But after having tried and tested along with building a solid infrastructure in place, we have all come to realize just how advantageous our lives and workflows have become.
Similarly to going paperless, these obstacles don’t look like they’ll last much longer either. More and more companies are already going digital and finding ways to ensure document security during power outages or data breaches. In our humble opinion, digital is the now and future.
Digitization is becoming more important and is not only helping businesses adjust with our virtual world but also providing a better, cost-effective solution. Learn more about digitizing your documents, records, and files with our Scanning and Imaging Solutions.