Digitizing for Safety: TJ’s Oilfield’s Leap into Efficient Document Management

Background

TJ’s Oilfield Contracting Ltd. stands as a beacon of safety and quality in the heart of northern Alberta’s oil, forestry, and construction industries. Operating with over 100 pieces of heavy equipment, the company’s ownership deeply respects the land and communities, integrating these values into their work ethic. Their corporate mantra, “Safety First, Last, and Always,” is not just a slogan but a lived experience, evidenced by their exemplary safety record and COR certification with the Alberta Construction Safety Association. This commitment is further supported by a robust team of safety professionals and continuous employee training in various safety disciplines​​.

The Challenge

The rapid growth of TJ’s, coupled with the seasonal nature of their work and the competitive employment landscape, led to high employee turnover, which presented significant operational challenges. The existing IT infrastructure, designed for a smaller-scale operation, was ill-equipped to handle the documentation needs of a burgeoning workforce. Recognizing the critical need to manage safety documents efficiently, TJ’s sought a system that was not only user-friendly to accommodate the constant influx of new employees but also robust enough to handle the daily creation and review of safety documents essential for maintaining their safety standards and certifications​​.

The Solution

After evaluating various options, TJ’s chose Consentia to implement a custom ECM solution, tailored to their unique needs. Consentia’s comprehensive approach included documenting business processes, assessing IT infrastructure needs, and customizing the system for optimal integration. Key features included integration with TJ’s financial system for seamless access to employee and customer data, deployment of OCR for text-searchable PDFs, and a “day forward” strategy that allowed new documents to be added while maintaining access to historical documents in their traditional formats. This strategic approach ensured the system was not only efficient but also aligned with TJ’s operational needs​​.

The Outcome

The implementation of their custom ECM transformed TJ’s document management, particularly in the safety department. Richard Ferguson, the Corporate Safety Lead, noted a significant improvement in managing the daily influx of safety documents, thanks to a user-friendly interface and built-in workflows. The system’s efficiency is anticipated to simplify the safety audit process, reducing the stress and workload involved in document provision. This success story underscores the power of tailored ECM solutions in enhancing operational efficiency and maintaining the highest safety standards​​.