Solutions for Education

Provide the best experience for faculty and students alike while cutting storage costs and enhancing your information systems. Our secure, custom scanning and storage solutions let you do more with your budget through the power of digital technology.

  1. Student and Employee Records Scanning

    Our streamlined scanning process can help you convert thousands of paper files into dynamic digital documents that are cheaper to store and easier to retrieve.

  2. Transcription Services

    Precise transformation of bulky audio files into searchable PDFs that can be quoted with ease.

  3. Mailroom Processing

    Let us sort and organize your incoming mail, so your talented staff can spend more time helping students and faculty.

How We Help

Get A Free Quote

Answer a few questions and a scanning expert will get back to you to determine the best plan for your business.

    We care about your privacy. Your information will not be shared.

    Efficiently turn stacks of paper records and data into a secure digital database.

    Accomplish more for your students, employees, and faculty.

    Running a thriving academic institution involves managing an enormous amount of information, everything from students’ academic records and employee records to faculty research data and correspondence.

    That’s why Consentia offers secure, reliable, and streamlined digital conversion services, so you can more easily store, protect, and manage your institution’s information.

    With roots going back over 50 years, we have helped many educational institutions transform their paper archives into secure, compact, and dynamic digital records. Whether you want to better preserve your information in the digital age, save money on storage costs, or improve the efficiency of your institution, we’ve got the skills, equipment, and experience to help.

    Request a Quote

    Bring your records into the digital world

    Here’s a brief summary of how we helped a post-secondary institution in Alberta digitize hundreds of thousands of pages of employee records.

    1. Consultation

      Before embarking on a project this size, we sat down with the client’s representatives to discuss how we could tailor our process to meet their specific needs.

    2. Delivery

      Client files were shipped to our facility in batches, which were inventoried and verified before being prepared for scanning.

    3. Scanning & Indexing

      With the files batched and prepared, our streamlined scanning process quickly scanned and automatically indexed each file, creating an organized library of digital copies.

    4. Quality Control

      After scanning, quality control experts look through each batch to ensure the digital images are accurate copies of the original file.

    5. Upload

      In order to manage an archive of this size, Consentia’s IT experts custom-built a cloud-storage portal for the client institution, allowing their employees to access and retrieve digital copies quickly as they were scanned.


    • Accessing employee records is faster and easier than ever.
    • Document storage costs were reduced dramatically.
    • Enhanced records security with cybersecurity measures and user permissions.

    Improve Your Records Processing and File Management with AI

    Efficient document management is essential for smooth operations. From student enrollment forms to academic transcripts, certificates, and faculty resumes, educational institutions handle a vast array of documents on a daily basis. Consentia’s document automation services can be tailored to process both structured and unstructured documents seamlessly.

    Whether you need to extract student information, academic credentials, or faculty qualifications, our AI technology has you covered. Unsure if you need to extract education data? Documents such as CVs often contain crucial education-related information. By automating data extraction, we help streamline document processing workflows, saving valuable time and resources. Ready to enhance efficiency and productivity in your educational institution?

    We can work with the following document including, but not limited to:

    Resumes and CVs

    Don’t see the document type you’re looking for? Contact us and one of our experts will be able to discuss options.

    Frequently Asked Questions

    Have any questions? Here are some that have been asked before about our work and with educational institutions.

    How do you keep client files safe, confidential, and secure while processing them?

    Information security is our highest priority. We maintain multiple redundant layers of digital and physical security, including (but not limited to) double-locked doors, 24/7 onsite security, air-gapped digital storage, various types of encryption, and a dedicated IT support team. We undergo regular independent security audits and meet or exceed all of the security requirements laid out by the Government of Alberta. Click here to learn more about how we keep your information safe.

    I’m not sure where to begin, do you offer consultations?

    Yes! One of our digitization experts would be happy to speak with you, just click here to get in touch with us about your needs.

    My business’s needs are unique; can your services be customized?

    Yes! All of our solutions are custom-built to meet clients’ specific needs and requirements.

    Do you offer cloud storage solutions?

    Our information and technology experts are very experienced in developing, maintaining, and working with cloud storage systems. We can help you choose the right service to suit your needs, guide your business through the adoption of a new cloud storage system, or custom-build a cloud storage portal unique to your organization. Click here to learn more about our cloud storage solutions.

    Can you scan large collections of student or employee records?

    Yes! Our streamlined, secure scanning process is perfect for efficiently turning large collections of paper records into organized digital databases that are more cost-effective and convenient than physical document storage.

    Why should my institution scan its files?

    Scanning physical files into digital formats makes them easier to store, secure, organize, and distribute, making your institution more responsive, effective, and reliable, and improving the experience you can provide for students and faculty.

    Still have a question for us? If you have something else you’d like to ask, contact us and we’d be happy to chat!

    Contact Us

    Access your data seamlessly with the right tools 

    Our digitization solution allows you to free up essential time that can be spent in higher level work and expedite tedious processes.

    Information Control

    Take more control of your information by freeing yourself from the limitations of physical documents. Digital documents are easier to store, secure, access, and share and can be instantly transformed into many different digital formats.


    Compared to physical documents, digital documents are easier to store, secure, and organize, making compliance with records management legislation simple and easy.


    No courier? No problem! Collect signatures from partners and clients by simply sending them a secure digital contract instead of waiting for it to be delivered by hand.

    User Permissions & Remote Access

    With user permissions, access to digital documents can be restricted to specific individuals with the right clearance. Instantly connect your employees, students, and faculty to the information they need from anywhere, at any time.

    Never gamble with information security.

    Consentia uses only local Canadian servers, third-party security checks, and implements standard security protocols like Transport Layer Security (TLS), Internal Application Encryption, AES-256 Encryption, Multi-Factor Authentication, and more.


    We’ve curated some resources to help you understand some of the work we do with the healthcare industry.

    Let's explore together to discover the right solution for your organization
    Contact us
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