Efficient document scanning is a key element for seamless information management. Whether you’re a professional or a student, mastering the art of scanning documents can save time and enhance productivity. […]
Solutions for Financial Services
By sorting and digitizing your incoming mail all in one place, we can make your mail processing a seamless transition from the reception of physical documents to centralized digital storage.
Seamlessly integrate scanning into existing business processes to leverage the advantages of digital technology and improve operational efficiency.
Our data entry experts can help you extract and aggregate the information in paper forms, giving your team members more time and energy to spend on other tasks.
Get A Free Quote
Answer a few questions and a scanning expert will get back to you to determine the best plan for your business.
We care about your privacy. Your information will not be shared.
Banking Solutions: How We Can Help
Here’s a brief snapshot of how we helped a Canadian National bank implement a reliable day-forward scanning process for their teller notes, bringing the dispute resolution process down from multiple business days to mere minutes.
Receiving Teller Documents
Boxes of teller notes are delivered to our facility daily, where they are marked and organized for preparation.
Preparing Information for Scanning
Our scanning experts unpack and prepare the documents for scanning, removing staples, paper clips, and folds that would get caught in the scanner. The prepared batches are then organized by blotter and made ready to scan.
Scanning & Indexing
Prepared teller blotters are scanned and then automatically indexed by our advanced software, creating an organized library of digital copies.
Uploading to the Database
Digital copies are then uploaded to the client’s database, where they can be accessed quickly and securely from any branch in the country.
We created a seamless process for tracking invoices and teller notes.
Frequently Asked Questions
Have any questions? Here are some that have been asked before about our work and with the financial services and banking industry.
How do you keep client files safe, confidential, and secure while processing them?
Information security is our highest priority. We maintain multiple redundant layers of digital and physical security, including (but not limited to) double-locked doors, 24/7 onsite security, air-gapped digital storage, various types of encryption, and a dedicated IT support team. We undergo regular independent security audits and meet or exceed all of the security requirements laid out by the Government of Alberta. Click here to learn more about how we keep your information safe.
I’m not sure where to begin, do you offer consultations?
Yes! One of our digitization experts would be happy to speak with you, just click here to get in touch with us about your needs.
My business’s needs are unique; can your services be customized?
Yes! All of our solutions are custom-built to meet clients’ specific needs and requirements.
Do you offer cloud storage solutions?
Our information and technology experts are very experienced in developing, maintaining, and working with cloud storage systems. We can help you choose the right service to suit your needs, guide your business through the adoption of a new cloud storage system, or custom-build a cloud storage portal unique to your organization. Click here to learn more about our cloud storage solutions.
How would scanning benefit my business and my clients?
By converting your paper documents into digital files, you can improve your efficiency by cutting unnecessary storage costs and processing client information faster. Digital files are also easier to secure and protect, ensuring your business’s and your clients’ information stays safe and confidential.
Do you offer scanning services for large archival projects?
Yes, we offer scanning solutions for any type of project, including entire archives. Whether you need one hundred pages scanned or one million, we’re here to help.
Do you offer managed service solutions?
Yes, we offer turnkey solutions for managed services like mailroom processing or document support. Get in touch with one of our experts today and find out how we can help.
Are digital records legally valid?
Yes, our processes all meet and exceed the federal government of Canada’s requirements for legally valid digitization of official records. The digital copies we provide you with at the end of the scanning process become the official legal versions of your documents, and we can provide a complete audit trail for every document we process.
What if my institution’s files are spread out over multiple locations?
We offer mailroom processing and other managed services to sort and digitize your internal mail, seamlessly converting documents sent from each branch into digital documents that can be accessed instantly from any location.
What if I want to digitize my files, but still need physical versions of contracts and other documents?
We tailor all of our solutions to meet your specific needs as efficiently as possible, including any arrangements required to ensure certain documents are not digitized until you no longer need them in hard copy. We can also store your contracts and other documents which need to remain in paper formats as part of your customized solution.
Still have a question for us? If you have something else you’d like to ask, contact us and we’d be happy to chat!
Here are some articles to help you better understand some of the work we do.
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