Document Scanning
Transform your physical documents into digital formats.
Make your files more secure, easier to access and organize, and cheaper to store.
BUILD YOUR CUSTOM QUOTE
Finding the right digitization solutions doesn’t have to be difficult. Get in touch with one of our team members to see how we can help.
Build Your Quote
Discovering the perfect digitization solutions is hassle-free with us. Simply complete the brief form, and one of our team members will be in touch to explore how we can assist with your scanning requirements.
We specialize in scanning a wide range of materials, including documents, invoices, medical or corporate records, maps, photographs, books, blueprints, and large-format documents.
Our dedicated scanning specialists meticulously prepare each page, ensuring that any binding elements are removed and the pages are optimized for scanning. You can choose between Black and White, Color, or Greyscale scanning, with the option to save the digitized files as PDFs, TIFF, or JPEGs.
Additionally, we offer OCR (Optical Character Recognition) formatting, enabling full-text search functionality within your scanned documents. Our stringent quality assurance process guarantees that your images are correctly formatted, named, and maintain a pristine 100% image quality.
We provide multiple storage options for your digital scans including electronic storage on USB flash drives or Cloud Storage. As for your paper documents, we can either give them back to you, provide local storage, or provide shredding services.
Your digitization needs, from scanning to storage, are in capable hands with our team. Get in touch today to streamline your document management process.
KEY BENEFITS WITH DOCUMENT SCANNING SERVICES
Consentia meets CGSB and ISO standards which is why we are the document conversion business of choice for the Government of Alberta.
Work Digitally
Make your information more accessible, useful, and secure by bringing it into the digital world. Consentia has the flexibility and expertise to find scalable scanning solutions that meet your needs, no matter the size or complexity of the job.
How We Work
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We can pick up your files with a secure courier, or you can drop them off at our office.
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We’ll scan, index, and format your files according to your needs.
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We can also securely destroy your physical files once you’ve got the digital copies, or provide you with local storage options.
Why Choose Us?
At Consentia, we understand the importance of high-quality document scanning and imaging services for businesses in and around Edmonton, Alberta. We take pride in our commitment to providing superior scanning services that help you store, protect, and access your important documents quickly and easily.
Our professional staff will take the time to understand your needs and provide you with the best service possible. We use the latest technology and equipment to ensure that your documents are scanned and stored securely and accurately.
We also offer a wide range of imaging services, including document imaging and microfilm and microfiche conversion. Our experienced team can help you convert your documents into a variety of formats, including but not limited to, PDF, TIFF, and JPEG. Our imaging services make it easy for you to store, share, and access your documents. We also provide secure archiving, backup and retrieval services.
Our commitment to providing the highest quality document scanning and imaging services is unmatched at Consentia. We understand the importance of having efficient and quick turn-around times while not compromising on our accuracy as we strive to provide the best service possible. We are dedicated to providing the best customer service in the industry and are always happy to answer any questions you may have.
FAQ's
What types of documents can you scan?
We can scan all types of documents including (but not limited to) invoices, receipts, contracts, and even oversized documents like maps, blueprints, and schematics.
What is the turnaround time for scanning documents?
Turnaround time depends on the volume of documents, but we strive to complete it as soon as possible. When we know what you need, we can give you an estimated time, and then we’ll keep you updated on our progress throughout the project.
What file formats do you provide for scanned documents?
We can provide digital copies in PDF, JPEG, and TIFF file formats, among others.
Can you scan documents with handwriting or images?
Yes, we can scan documents with handwriting or images.
What are the costs of scanning documents?
Costs vary depending on the volume of documents, contact us for pricing details.
Which locations do you serve?
Our primary office is located in downtown Edmonton, Alberta, and we offer scanning services that span across the entire Alberta region, including Edmonton, Calgary, Red Deer, and most areas throughout Western Canada.
Clear Away Paper Mess and Chaos that Comes with It
Make accessing your project files and records instant, remote, and simple. Our solutions can be customized to your needs whether it is immediate day-forward document scanning or converting documents into specific digital formats.
Our Key Advantages Include:
Full-scale indexing and cataloging of documents
Provided-extensive consultation from receiving to delivery of documents
Convenient searchable content and retrieving
Extensive validating and auditing by our expert team
Output into any digital formats (PDF, Excel, JPEG, MS Word, etc.)
High security protocols and confidential practices (see Information & Security Compliance)
We also do microfilm & microfiche.
Information & Security Compliance
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FOIP: Freedom of Information and Protection of Privacy Act
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PIPEDA: Personal Information Protection and Electronic Documents Act
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ISMD: Information Security Management Directives to which we are routinely audited by the Alberta Government.
Our Facility
- The service bureau is under area lockdown; all workspaces are behind double locked doors.
- Materials do not leave the designated area, disk and thumb drives are disabled, internet function is removed from all computers not requiring upload/download ability, and files are sent on an internal network.
- Every employee has signed an NDA and has passed a criminal record check.