Solutions for Public Sector

Serve your constituents better and more efficiently with the power of digital information.

Achieve your mandate on time and make the most of your budget.

  1. Data Entry

    Extract, aggregate, and convert your data to digital formats, all at the same time.

  2. Digital Mailroom Solutions

    Streamline your mail reception and processing, turning important documents into digital files you can store securely and access from anywhere.

  3. Digitization of Records

    Efficiently transform boxes of paper documents into secure digital documents that are easier to store, access, and organize.

How We Help

Request A Scanning or Storage Quote

Answer a few questions and a scanning expert will get back to you to determine the best plan for your business.

    We care about your privacy. Your information will not be shared.

    Digitize your archives or create a seamless conversion process.

    Revolutionize your operation to better serve Canadians.

    Connect your teams and employees to vital information instantly from anywhere. Reduce your storage costs and retrieval times simultaneously. Transform files and data into any format instantly. And do it all with the highest level of information security.

    Your service provider should be someone who shares your commitment to delivering for your constituents. Consentia has been a fully local Albertan business since the beginning, and we have a long history of partnering with government bodies to serve the people of Alberta.

    Request a Quote

    Reducing Risk, Increasing Efficiency

    Your service provider should be someone who shares your commitment to delivering for your constituents. Consentia has been a fully local Albertan business since the beginning, and we have a long history of partnering with government bodies to serve the people of Alberta.

    1. We’re local and secure

      You’re in safe hands as your information never leaves our local office so you’ll always know where it is.

    2. We’re flexible

      We provide custom return file options so you get what you need in the way that works best for you.

    3. We’re up-to-date and compliant

      Our processes are compliant with the latest Canadian digital imaging standards for the Government of Canada.

    Frequently Asked Questions

    Have any questions? Here are some that have been asked before about our work and with the public sector.

    How do you keep client files safe, confidential, and secure while processing them?

    Information security is our highest priority. We maintain multiple redundant layers of digital and physical security, including (but not limited to) double-locked doors, 24/7 onsite security, air-gapped digital storage, various types of encryption, and a dedicated IT support team. We undergo regular independent security audits and meet or exceed all of the security requirements laid out by the Government of Alberta. Click here to learn more about how we keep your information safe.

    I’m not sure where to begin, do you offer consultations?

    Yes! One of our digitization experts would be happy to speak with you, just click here to get in touch with us about your needs.

    My business’s needs are unique; can your services be customized?

    Yes! All of our solutions are custom-built to meet clients’ specific needs and requirements.

    Do you offer cloud storage solutions?

    Our information and technology experts are very experienced in developing, maintaining, and working with cloud storage systems. We can help you choose the right service to suit your needs, guide your business through the adoption of a new cloud storage system, or custom-build a cloud storage portal unique to your organization. Click here to learn more about our cloud storage solutions.

    Where are Consentia’s facilities located? Do client files ever leave Alberta?

    Consentia has always been and continues to be a fully Albertan business. All of our facilities are located here in Alberta, and everyone in the company, from top executives to our newest hires, is Albertan as well. While in our care, your files will never leave the province: physical files will remain in our secure service bureau in Edmonton, and digital copies are stored on secure local servers.

    How many files can you process per month?

    Our operation is fully scalable and can be increased to process any volume of files without limiting efficiency or reliability. Contact one of our experts today to see how we can help transform your organization’s information management.

    Can your services be paused to accommodate budget limitations?

    Yes. We collaborate directly with you to customize our solution to best suit your specific needs, whatever they may be.

    Why should my organization digitize its files?

    Converting paper or microfilm files to digital formats makes them more secure and easier to store, duplicate, access, and distribute. Digital information systems make organizations more responsive, resilient, and efficient than those which still rely on paper documents.

    Are digital records legally valid?

    Yes, our processes all meet and exceed the federal government of Canada’s requirements for legally valid digitization of official records. The digital copies we provide you with at the end of the scanning process become the official legal versions of your documents, and we can provide a complete audit trail for every document we process.

    Still have a question for us? If you have something else you’d like to ask, contact us and we’d be happy to chat!

    Contact Us

    Access your data seamlessly with the right tools 

    Our digitization solution allows you to free up essential time that can be spent in higher level work and expedite tedious processes.

    Asset Management

    Take more control of your information by freeing yourself from the limitations of paper documents. Digital documents are easier to store, secure, access, and share and can be instantly transformed into many different digital formats.


    Compared to physical documents, digital documents are easier to store, secure, and organize, making compliance with records management legislation simple and easy.


    Managing multiple documents for one task can be time-consuming. Stay on top of your files by keeping them all in one secure digital folder.


    No courier? No problem! By digitizing your documents with Consentia, you can easily collect signatures by simply sending a secure digital contract instead of waiting for it to be delivered by hand.

    User Permissions

    With user permissions, access to digital documents can be restricted to specific individuals with the right clearance, ensuring that information never ends up in the wrong hands.

    Remote Access

    Securely connect your teams with vital information anywhere, at any time, allowing your teams to be more flexible and resilient.

    We take security very seriously

    Consentia uses only local Canadian servers, utilizes third-party security checks, and implements standard security protocols like Transport Layer Security (TLS), Internal Application Encryption, AES-256 Encryption, Multi-Factor Authentication, and more.


    We’ve curated some resources to help you understand some of the work we do.

    Let's explore together to discover the right solution for your organization
    Contact us
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