Transform & compile your data into digital formats

Data Entry

Let our efficient and highly trained staff manually digitize your physical files or through our sophisticated automated methods.

Free Quote

Download BROCHURE

50+ Years

Of Digitization Expertise

Billions

Of Files Converted

Secure

Every Single Step

Data Entry for Your Business

Some forms of your data require a manual touch to get the data into digital formats. From hand-written forms or pieces of information that is hard to discern, we can do it all. Simply complete the brief form, and one of our team members will reach out.

Our specialists can help with converting a wide range of materials, including documents, invoices, medical records, corporate records, maps, photographs, posters, books, blueprints, and large-format documents.

Want searchable documents?

Through OCR (Optical Character Recognition), we enable full-text search functionality within your documents. Our stringent quality assurance process guarantees that your data is accurately recorded and entered into the format you require.

We provide multiple storage options for your digital scans including electronic storage on USB flash drives, or Cloud Storage. As for your paper documents, we can either give them back to you, provide local storage, or provide shredding services.

Your digitization needs, from scanning to storage, are in capable hands with our team. Get in touch today, to streamline your document management process.

Gemini_Generated_Image_6xcr2r6xcr2r6xcr 3

THE PROBLEM

Challenges You’re Facing

Physical Overload

Warehouses full of boxes that are difficult to manage and index.

Compliance Risks

Non-compliance with data privacy laws leads to heavy penalties.

Slow Retrieval

Teams wasting hours searching through paper files for critical info.

High Storage Costs

Wasted real estate and growing recurring fees for physical storage.

THE SOLUTION

How Our Data Entry Solves Your Challenges

Secure Document Collection

We collect your documents in secure, tracked vehicles and transport them to our high-security facilities.

Intelligent OCR Capture

Using advanced AI and OCR technology, we extract critical data automatically from every scanned page.

Cloud Integration

Access your files instantly through our secure cloud portal or direct integration with your existing ERP/CRM.

WHO WE WORK WITH

Industries We Serve

REGULATORY SECURITY

Built for Regulated Organizations

PIPEDA

Secure handling of personal information aligned with federal private-sector privacy requirements.

Legal & eDiscovery

Structured metadata and chain-of-custody controls supporting litigation and defensible disclosure.

AGLC Sectors

Secure records management supporting gaming, liquor and cannabis regulatory obligations.

PHIA / HIA

Safeguards for personal health information aligned with applicable PHIA and HIA requirements.

Data Entry Built For You

From massive back-file conversions to ongoing day-forward programs, we handle project complexity of any scale.

Features

1 file = 1 PDF conversion

Secure and confidential document handling

Standard image quality assurance

OCR for searchable text

Document preparation and reassembly

Custom file naming and organization

Metadata capture and indexing

Secure pickup and delivery

Delivery by encrypted USB or secure file transfer

Dedicated project management and reporting

Basic

Limited

Optional

Professional

Take your files to the
next level

For special projects, we can also set up a custom document management system for on-demand digital document delivery.

Free Quote

KEY BENEFITS

See How Our Data Entry Services Benefit You

Work from wherever, with whoever

Remotely access and share your information by converting your documents into digital files.

Find what you need with ease

Digital storage offers the organization and convenience to locate indexed files quickly, no matter the size of your library.

Preserve your information

Protect your files from damage, loss, or decay by preserving them in digital formats.

Secure your files

Protect your documents from unauthorized access with encryption, password protection, and tracking access.

Reduce Operational Costs

Avoid the expense of scanners, maintenance, storage, and additional staff with a flexible service that scales to your document volume.

Data Entry Services

Our experience spans an array of files for our clients

Client files and records
Sales records and transactions
Human resource files
Construction plans
Medical patient documents
Academic files and records
Legal caseloads and documents
Banking/Financial records

Watch Now

How We Work

Automated Data Capture: Optical Character Recognition (OCR) software makes short work of standard forms like invoices by automatically locating and reading important data fields. One of our experienced team members then audits the automated data capture to ensure accuracy.

Manual Data Entry: Even when machines miss things, we also have our experienced Data Entry team to provide a second look. Ensure accuracy and save time with audited, custom-built manual data entry solutions.

The Environmental Impact of Digitizing Documents

Outsourcing document scanning helps your team focus on core business goals instead of time-consuming admin work. It frees internal resources, improves efficiency, and supports better service, innovation, and growth.

Reduces paper consumption and supports forest conservation
Helps save natural resources like water and energy
Reduces the need for physical storage space
Supports a more sustainable, eco-friendly way to manage information

Frequently Asked Questions

What types of data entry services do you offer?

We offer manual and automated data entry services for various types of data, such as survey data, customer and client data, business records, financial data, and more.

Generally, manual entry assists with older documents with more wear and tear or hand-written text that may be less legible. Nonetheless, we ensure accuracy of even the most difficult of sources.

How do you ensure the accuracy of data entry?

We use double-entry verification, so all information is entered twice, and conflicting inputs are highlighted and resolved. Quality assurance is then performed by a different clerk to ensure accuracy.

Can you handle both small and large data entry projects?

Yes, our data entry team can scale to handle data entry projects of any size, large or small.

What are your pricing options for data entry services?

We offer competitive pricing options based on the volume and complexity of the project, contact us for more information.

What software or tools do you use for data entry?

We primarily use custom-built data entry software to ensure maximum accuracy and efficiency. Contact us if you’d like to learn more.

Which locations do you serve?

In Alberta, our main office is in downtown Edmonton Alberta. We provide scanning services in Edmonton and surrounding areas, Sherwood Park, Spruce Grove, Fort Saskatchewan and Red Deer as well as across Western Canada.

In British Columbia, our office is located in Burnaby to provide services across the province including the Lower Mainland.