Solutions for Small Businesses

Small businesses often find themselves pitted against tough competition and with limited resources. Odds are, every member of your team is stretched across multiple roles, so it’s crucially important to make the best use of their time.

That’s why we offer solutions that let you outsource tedious processes: so you can spend less time on paperwork and more time focusing on your core business. Here are just some of the ways we can help:

Digital Mailroom Solutions

Streamline your mail reception and processing, turning important documents into digital files you can store securely and access from anywhere.
Document Storage

Free up space in your facility while keeping your information secure. Convert your collection to digital while they’re stored in our facility, or just the ones you need to access frequently.
Document Scanning

Efficiently transform paper documents into secure digital documents that are easier to store, access, and organize.

How We Help

FAQ

Our turnkey solutions give you more time to focus on your core business.

Spend less time on paperwork and more time on what you’re best at.

Leverage the power of digital systems to make storing, securing, and organizing your information easier and more cost-effective. Cut unnecessary costs by enhancing your information management, and do it all with transparent partnership and expert guidance.

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Reducing Risk, Increasing Efficiency

We have worked with hundreds of small businesses and understand what matters most. We help with:

We’re local and secure

A local business since the beginning, we employ Albertans to serve Albertans, and our clients’ files never leave our facility without them knowing.
We’re flexible

All of our solutions are tailored to suit our client’s specific needs. Unlike some service providers, we adapt our services to suit your operation, not the other way around.
We’re up-to-date and compliant

Understanding all of the latest records management regulations is a core part of our business so it doesn’t have to be a core part of yours.

Frequently Asked Questions

Have any questions? Here are some that have been asked before about our work and with small businesses.

How do you keep client files safe, confidential, and secure while processing them?

Information security is our highest priority. We maintain multiple redundant layers of digital and physical security, including (but not limited to) double-locked doors, 24/7 onsite security, air-gapped digital storage, various types of encryption, and a dedicated IT support team. We undergo regular independent security audits and meet or exceed all of the security requirements laid out by the Government of Alberta. Click here to learn more about how we keep your information safe.

I’m not sure where to begin, do you offer consultations?

Yes! One of our digitization experts would be happy to speak with you, just click here to get in touch with us about your needs.

My business’s needs are unique; can your services be customized?

Yes! All of our solutions are custom-built to meet clients’ specific needs and requirements.

Do you offer cloud storage solutions?

Our information and technology experts are very experienced in developing, maintaining, and working with cloud storage systems. We can help you choose the right service to suit your needs, guide your business through the adoption of a new cloud storage system, or custom-build a cloud storage portal unique to your organization. Click here to learn more about our cloud storage solutions.

Do you offer flexible pricing models?

Yes! We understand that things can change unexpectedly, so all of our solutions are tailored to meet your specific needs and circumstances.

Do you take small projects?

Yes, we accept scanning, data entry, and transcription projects of any size and scope.

Do you offer secure shredding and storage services?

Yes, please visit our secure shredding services page for more information.

How would scanning benefit my small business?

Scanning paper files into digital documents makes them easier and cheaper to store, organize, secure, and access, cutting unnecessary costs while simultaneously increasing your company’s flexibility and effectiveness.

Still have a question for us? If you have something else you’d like to ask, contact us and we’d be happy to chat!

Our Benefits

Our digitization solutions allow you to expedite tedious processes and give you more time to focus on your core business.

Asset Management

Take more control of your information by freeing yourself from the limitations of paper documents. Digital documents are easier to store, secure, access, and share and can be instantly transformed into many different digital formats.

Compliance

Compared to physical documents, digital documents are easier to store, secure, and organize, making compliance with records management legislation simple and easy.

Bundling

Managing multiple documents for one task can be time-consuming. Stay on top of your files by keeping them all in one secure digital folder.

e-Signatures

No courier? No problem! By digitizing your documents with Consentia, you can easily collect signatures by simply sending a secure digital contract instead of waiting for it to be delivered by hand.

User Permissions

With user permissions, access to digital documents can be restricted to specific individuals with the right clearance, ensuring that information never ends up in the wrong hands.

Remote Access

Securely connect your teams with vital information anywhere, at any time, allowing your teams to be more flexible and resilient.

We take security very seriously

Consentia uses only local Canadian servers, utilizes third-party security checks, and implements standard security protocols like Transport Layer Security (TLS), Internal Application Encryption, AES-256 Encryption, Multi-Factor Authentication, and more.

Click here to learn more about how we keep clients’ files secure.

Resources

We’ve curated some resources to help you understand some of the work we do.