Sit Back and Let Our Supercharged Staff Take Care of Your Work
Consentia provides a complete, personalized service to handle your communications and data management needs. We employ, train, and maintain a dedicated and highly skilled team of professionals ready to help. From document digitization to AI data extraction, our team is here to support your needs. Whether you require ongoing help for your data workflows, or just getting your information sorted to start, we can accommodate you.
How a Digital Mailroom Helps Your Business
We know you want to cut down on paper in your business, but it’s tough when paper is still a big part of how you operate. For teams working from different locations, getting secure and timely access to documents can be even harder.
Old-fashioned mailrooms and document systems use manual methods that are slow and prone to mistakes. As businesses look to save space and streamline operations, it’s important to simplify and digitize how you handle documents and connect your data. We can help with that.
Our service turns all your paper documents into digital format. This makes it easy for your team to access and manage documents securely, automates things like payment processing, and helps you track documents efficiently. We also make sure your data connects smoothly across your business.
Document Management Done Easy
Every business’s digital transformation journey starts in the mailroom, but traditional setups lead to cluttered incoming mail, lost documents, errors, and security risks. We’re here to help step in and improve your document management and digital workflows.
Efficiency
Reduce paper clutter and centralize all incoming communication sources, from emails to physical mail.
Convenience
Tailor your incoming routing options so you can access your communications anywhere, anytime, any device.
Precision
Keep pace and avoid missed deadlines and inaccuracies so you can have full control and real-time alerts.
Reduce Costs
Bid farewell to manual sorting and tagging costs. Redirect your workforce towards revenue-generating activities while reclaiming valuable real estate and slashing paper and printing expenses.
Reduce Risks
Our secure facility and expert team ensure compliance with regulatory standards, safeguarding your sensitive data with top-tier security measures.
Elevate Your Experience
Impress your clients with lightning-fast responses, process transactions and handle inquiries at unprecedented speeds, and fostering stronger relationships and loyalty.
Managing Your Document Workflows
We understand the pivotal role of streamlined operations in today’s fast-paced business landscape. That’s why our digital mailroom solution provides comprehensive back office support tailored to optimize your administrative operations. With our digitization solutions and expertly trained staff, you can enhance productivity, reduce costs, and elevate your overall business performance.
In the current economy in Alberta, businesses are facing reduced workforces, overwhelmed staff, hiring freezes, restricted budgets, and the need to cut costs and overhead. We understand these challenges and offer a reputable alternative to traditional hiring.
Why Consentia?
Serving many local businesses and the Government of Alberta, we deliver high-quality, on-time supportive services. Our flexible staffing solutions cover your growth, peak periods, and even downsizing, without sacrificing service levels. We provide the personnel you need, for as long as you need them, helping you navigate economic limitations and maintain operational efficiency.
Expertise
Benefit from our years of experience and industry expertise.
Tailored Solutions
We offer customized solutions to meet your specific requirements.
Cost Efficiency
Save time and resources by outsourcing your back-office tasks to us.
Reliability
Trust in our commitment to transparency and consistency.
Frequently Asked Questions
What types of documents do you handle in a digital mailroom?
Consentia can handle various types of documents, including letters, invoices, contracts, forms, and more. We can also process both physical mail and digital communication channels such as email, fax, and online forms.
Is my data secure?
Yes, data security is a top priority in our digital mailroom solution. Advanced encryption, access controls, and audit trails are implemented to ensure the confidentiality and integrity of your information. Our facilities and controls meet or exceed industry best practices and regulatory compliance standards.
Can your digital mailroom integrate with existing systems?
Yes, we can seamlessly integrate with your existing systems, including document management platforms, CRM software, and other business applications. This integration enhances collaboration, data sharing, and overall workflow efficiency.
What level of customization is available?
Our digital mailroom solutions can be customized to meet your specific business needs and requirements. Whether you need tailored routing options, advanced data extraction rules, or custom reporting capabilities, our team can work with you to design a solution that fits your unique workflow.
What qualifications do the staff handling the digital mailroom possess?
Our team of professionals undergoes rigorous training and possesses expertise in areas such as administration, filing, data entry, scanning, and more. They are highly skilled individuals dedicated to ensuring the smooth and efficient operation of your digital mailroom. All our staff also undergo mandatory criminal background checks as well.
How does your staff accommodate varying workload demands?
Our flexible staffing model allows us to adapt to your organization’s changing needs. Whether you require personnel full-time, part-time, or on a temporary basis, we can tailor our staffing resources to match your workload demands effectively.
How does your staff handle mail and communication items that require urgent attention?
Our staff is trained to prioritize and escalate items that require urgent attention promptly. We utilize advanced tracking and notification systems to ensure that urgent matters are addressed in a timely manner, minimizing any potential delays or disruptions in communication flow.
Can I communicate directly with the staff handling my organization's mail?
Yes, communication with our staff is encouraged to ensure that your specific needs and preferences are understood and addressed effectively. Our team is readily available to answer any questions, provide updates, and accommodate any special requests you may have.
Transform Your Operations Today
Ready to take your business to the next level? Partner with Consentia to experience the benefits of a streamlined, efficient, and secure mailroom process.