Microfilm & Microfiche Scanning

Microfilm & Microfiche Conversion Services

We offer specialized microfilm and microfiche conversion services to help organizations digitize and manage their archival data.

Key Benefits

How It Works

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Finding the right digitization solutions doesn’t have to be difficult. Get in touch with one of our team members to see how we can help.

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WHAT IS MICROFILM & MICROFICHE SCANNING?

In the rapidly evolving landscape of document management, professionals and companies are increasingly seeking efficient solutions to digitize and preserve valuable information. Microfilm and microfiche scanning have emerged as robust contributors to this transformative journey. As businesses strive to adapt to the digital era, understanding the intricacies and benefits of microfilm and microfiche scanning becomes paramount.

KEY BENEFITS OF MICROFILM & MICROFICHE SCANNING

Preserve the past

Protect your information from obsolescence and decay by turning your film into digital files that can be duplicated quickly and cheaply, and won’t decay with age.

Improve accessibility

Ditch the rare, specialized reading equipment of film for common, powerful digital tools and the networks that connect them.

Convert a single format to any flexible form

Convert your microfilm and microfiche content into any format you want. Whether it is PDF, JPEG, or PNG, you have the flexibility to do more with your content.

Did You Know?

Back in the day, we used to make microfilm! We don’t want to give away our age, but we have years of experience with microfilm and microfiche. Let's work together to bring your data back to the present and come full circle.

Experienced Conversion Experts

Our team has experience working with film from clients in government, education, and the private sector. We work diligently to meet or exeed all CGSB and ISO standards, which is why we’re the Government of Alberta’s first choice for scanning and data entry services. Our solutions are flexible, and can be tailored to meet your specific needs, no matter the size or complexity of the job.

How we can help:

Readily available technology to convert 16mm and 35mm film
Custom options for indexing and cataloging
A full-scale auditing process for optimizing image quality

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How We Work

Make your information more accessible, useful, and secure by bringing it into the digital world. Consentia has the flexibility and expertise to find scalable scanning solutions that meet your needs, no matter the size or complexity of the job.

Step 1: Pick-Up

We securely collect your materials, either arranging a pick-up or having you deliver them to us. Each batch is carefully logged and tracked for security and accountability.

Step 2: Preparation

We prepare your materials for scanning by organizing them as agreed.

Step 3: Scanning

We digitize your documents in high resolution and various formats, maintaining their clarity and fidelity. Layer on OCR to all images for added searchability.

Step 4: Indexing

After scanning, we categorize your digitized files by date, subject, or other criteria for easy retrieval and management.

Step 5: Quality Control Rescan

Our QC team reviews scanned images for quality issues. Any discrepancies prompt rescanning to uphold our high standards.

Step 6: Quality Assurance

A comprehensive review ensures accuracy by cross-checking digitized files against originals and your specifications.

Step 7: Export

Upon completing QA, we organize and prepare files in your preferred format for immediate use, offering physical media or cloud-based options.

Step 8: SFTP (Transfer to Client)

For secure file transfer, we use SFTP, providing credentials for you to access and download files from our secure server.

After completion, we can also securely destroy your physical files once you’ve got the digital copies, or provide you with local storage options.

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Why Choose Us?

When it comes to microfilm and microfiche digitization, selecting a trusted partner is essential for the security and quality of your documents. Here’s why we stand out:

Expertise in Microfilm Creation & Conversion
Before specializing in digitization, we were experts in creating microfilm. Our deep understanding of the medium ensures precision and high-quality results every time.

Careful Handling & Confidentiality
Your documents are valuable, and we treat them with the utmost care. Our strict handling protocols ensure the safety of your materials, while advanced security measures and confidentiality protocols protect sensitive information throughout the entire process.

Precision & Quality Control
We guarantee high-quality images with every project, offering Black and White, Greyscale, or Color conversion. Our OCR technology makes your files fully searchable for easy access.

Flexible Storage Solutions
We provide custom storage options, from USB drives to secure Cloud storage. We also offer the safe return, storage, or disposal of your original materials.

Choosing us means partnering with a team that understands microfilm inside and out, ensuring secure, precise, and high-quality conversion.

Frequently Asked Questions:

What is microfilm and microfiche, and why do I need to convert them to digital formats?

Microfilm and microfiche are physical storage formats for storing information, commonly used in the past for archiving and record-keeping. However, these formats are difficult to access and read, and with the advent of digital technology, they have become outdated and obsolete. More importantly, because of their age, most microfilm and microfiche files are gradually decaying, which can lead to irreversible loss of information. By converting your microfilm and microfiche to digital formats, you can preserve your valuable information and make it easier to access, without the limitations of physical storage.

How do I digitize microfilm?

Microfilm can be digitized using specialized equipment that scans each frame and creates a digital image file. The process can vary depending on the type and condition of the film, as well as the desired output format. Our team of experts uses state-of-the-art equipment and technology to ensure the highest possible quality for your digital files. Contact us to learn more about our microfilm and microfiche digitization services.

How does the microfilm and microfiche conversion process work?

At Consentia, we use specialized equipment to carefully scan each microfilm and microfiche image and convert it into a digital format. Our team of experts then carefully reviews each digital image to ensure that it is of the highest quality and accuracy.

What are the benefits of converting microfilm and microfiche to digital formats?

Converting your microfilm and microfiche to digital formats provides several benefits, including improved accessibility, preservation of valuable information, reduced storage space requirements, and improved data security. Digital formats also allow for easy sharing and collaboration, making it easier for you to work with your information.

How long does the microfilm and microfiche conversion process take?

The time required for the conversion process depends on the amount of microfilm and microfiche you need to convert. Our team will work with you to develop a timeline that meets your needs and ensures a smooth and efficient conversion process. To learn more, get in touch with us today, and one of our experts can provide a quote and time estimate.

How much does it cost to convert microfilm and microfiche to digital?

The cost of digitizing microfilm and microfiche depends on a variety of factors, including the type and condition of the film, the desired output format, and the level of service required. Contact us for a quote based on your specific needs. We offer competitive pricing and flexible service options to meet your budget and timeline.

How do I ensure the security of my information during the microfilm and microfiche conversion process?

At Consentia, we take data security seriously. We have implemented strict technical and physical security protocols and use state-of-the-art technology to protect your information throughout the conversion process. Additionally, we offer secure storage and destruction services for your physical microfilm and microfiche, ensuring that your information remains secure at all times.

Which locations do you serve?

Our main office is in downtown Edmonton Alberta. We provide scanning services in Edmonton and surrounding areas, Sherwood Park, Spruce Grove, Fort Saskatchewan and Red Deer as well as across Western Canada.

Recapture Relevancy of Content in Your Microfilm and Microfiche

Transform lost moments, vintage photos, and libraries of historical content to be rediscovered.

Readily-available technology to convert 16mm and 35mm to digital
Full-scale auditing process for optimizing image quality
Output into any digital formats (JPEG, PNG, PDF, etc.) and delivery methods

Indexing and cataloging of digital image files
Fast, secure, and convenient courier services
High-security and confidential practices (see Information & Security Compliance below)

Information & Security Compliance

Consentia operates in compliance with:

FOIP: Freedom of Information and Protection of Privacy Act
PIPEDA: Personal Information Protection and Electronic Documents Act
ISMD: Information Security Management Directives to which we are routinely audited by the Alberta Government.

Our Facility

Consentia operates in a secure worksite:

The service bureau is under area lockdown; all workspaces are behind double locked doors.
Materials do not leave the designated area, disk and thumb drives are disabled, internet function is removed from all computers not requiring upload/download ability, and files are sent on an internal network.
Every employee has signed an NDA and has passed a criminal record check.

Looking to get started? Let's chat and get to work on your project.

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