Data Entry

Accurately transform and compile your data into digital formats.

Let our efficiently and highly trained staff manually digitize your physical files or through our sophisticated automated methods.
Key Benefits
How We Work
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    Data Entry for Your Business

    Some forms of your data require a manual touch to get the data into digital formats. From hand-written forms or pieces of information that is hard to discern, we can do it all. Simply complete the brief form, and one of our team members will reach out.

    Our specialist can help with converting a wide range of materials, including documents, invoices, medical records, corporate records, maps, photographs, posters, books, blueprints, and large-format documents.

    Additionally, we offer automated data entry options through OCR (Optical Character Recognition), enabling full-text search functionality within your documents. Our stringent quality assurance process guarantees that your data is accurately recorded and entered into the format you require.

    We provide multiple storage options for your digital scans including electronic storage on USB flash drives, or Cloud Storage. As for your paper documents, we can either give them back to you, provide local storage, or provide shredding services.

    Your digitization needs, from scanning to storage, are in capable hands with our team. Get in touch today, to streamline your document management process.

    KEY BENEFITS OF OUR DATA ENTRY SERVICES

    Access from Anywhere

    Remotely access and share your information by converting your documents into digital files.

    Analyze with Ease
    Aggregate your data into your choice of organized formats that can be found and analyzed instantly. 
    Speed & Precision

    Our team has years of practice entering data quickly and accurately. Focus on your core business while we handle the tedious tasks.

    Secure Your Data

    Protect your information from loss, damage, or decay in timeless digital formats. Protect it from unauthorized access with encryption and passwords.

    Take Your Data Extraction to the next level with AI
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    Our Experience

    Just some of the work we’ve worked on for our clients:

    • Client files and records

    • Sales records and transactions

    • Human resource files

    • Construction plans

    • Medical patient documents

    • Academic files and records

    • Legal caseloads and documents

    • Banking/Financial records

    How We Work

    Automated Data Capture: Optical Character Recognition (OCR) software makes short work of standard forms like invoices by automatically locating and reading important data fields. One of our experienced team members then audits the automated data capture to ensure accuracy.

    Manual Data Entry: Even when machines miss things, we also have our experienced Data Entry team to provide a second look. Ensure accuracy and save time with audited, custom-built manual data entry solutions.

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    Our Outsourcing Services

    Accounts Payable
    Data Entry
    Microfilm and Microfiche
    Scanning
    Surveys
    Transcription
    Enterprise Content Management
    Information & Security Compliance
    Consentia operates in compliance with:
    • FOIP: Freedom of Information and Protection of Privacy Act
    • PIPEDA: Personal Information Protection and Electronic Documents Act
    • ISMD: Information Security Management Directives to which we are routinely audited by the Alberta Government.
    Our Facility
    Consentia operates in a secure worksite:
    • The service bureau is under area lockdown; all workspaces are behind double locked doors.
    • Materials do not leave the designated area, disk and thumb drives are disabled, internet function is removed from all computers not requiring upload/download ability, and files are sent on an internal network.
    • Every employee has signed an NDA and has passed a criminal record check.
    Frequently Asked Questions

    What types of data entry services do you offer?

    We offer manual and automated data entry services for various types of data, such as survey data, customer and client data, business records, financial data, and more.

    Generally, manual entry assists with older documents with more wear and tear or hand-written text that may be less legible. Nonetheless, we ensure accuracy of even the most difficult of sources.

    How do you ensure the accuracy of data entry?

    We use double-entry verification, so all information is entered twice, and conflicting inputs are highlighted and resolved. Quality assurance is then performed by a different clerk to ensure accuracy.

    Can you handle both small and large data entry projects?

    Yes, our data entry team can scale to handle data entry projects of any size, large or small.

    What are your pricing options for data entry services?

    We offer competitive pricing options based on the volume and complexity of the project, contact us for more information.

    What software or tools do you use for data entry?

    We primarily use custom-built data entry software to ensure maximum accuracy and efficiency. Contact us if you’d like to learn more.

    Which locations do you serve?

    Our main office is in downtown Edmonton Alberta. We provide scanning services in Edmonton and surrounding areas, Sherwood Park, Spruce Grove, Fort Saskatchewan and Red Deer as well as across Western Canada.

    Looking to get started? Let's chat about how we can help you out.

    Request a quote
    ABOUT CONSENTIA

    Consentia helps organizations with digital transformation and data management. We provide document scanning, secure physical and cloud storage solutions, data entry, records management, transcription, microfilm and microfiche conversion services. We’re proud of our more than 50-year history of providing excellent data services to clients in Alberta and across western Canada. Specializing in document scanning and storage, along with precise data entry, we serve diverse sectors, including healthcare, education, financial services, public sector, and small businesses.

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    Jaffer Building, Suite 400
    10355 Jasper Avenue NW
    Edmonton AB, T5J 1Y6

    info@consentia.com

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