Document Scanning

Convert your paper documents, files, and records into digital formats

Move on from paper with our scanning and indexing solutions.
Key Benefits
How It Works
Keep them secure. Make them remote. Search and access with convenience.
KEY BENEFITS WITH DOCUMENT SCANNING
Work from wherever, share with whomever

With a click of a mouse here or there you can remotely access, manage, edit, and share digital documents. Moving your projects to the virtual space means moving your workflow.

Find what you need with ease

Searching for projects or files should be simpler and quicker. Having your documents completely indexed gives you the speedy convenience to search and access what you need right off your keyboard.

Feel secure knowing your documents are too

No more losing your mind when you lose your documents. With your files and projects in digital formats you can be reassured physical papers are less vulnerable from being damaged or lost.

Unshackle the costs of both storage and time

Free yourself and your team away from being chained to paper. Time spent can be costly when you account for the amount of time retrieving and working off paper documents along with physically storing them.

Work Digitally

Your information is your most valuable business asset. Institutional knowledge, sales records, strategies, and required documentation are housed in boxes of paper around the world. Our approach helps unleash it for you to harness its true potential.

Whether your requirements are large involving backfile conversion, immediate day forward scanning, or smaller ad hoc requirements, our experts are here to help provide the best solution for your needs.

How It Works

Outsourced:
  • Send us your physical documents and we will prepare them for scanning and create images with full indexing options.
Expertise Shared:
  • Keep your documents in-house, we will set you up with scanners and training to perform this task in compliance with Canadian digital imaging standards, the finished product is a scanned image.
Secondary Services Option:
  • After self-scanning, send the images to Consentia and we can OCR the documents to make them and their content searchable.
Locally Stored & Secured

As a local company, have peace of mind that your information is secure on home soil. Never have your information outsourced away to other companies.

Reduce Storage Costs

Digitizing your files allow you to save valuable physical office real estate. Disaster-proof your business from physical threats outside of your control.

Remote Access

Remote digital access allows you to share, collaborate and reference key operational, financial, contractual, and safety documentation when and wherever you need.

Did You Know?

Consentia meets CGSB and ISO standards and make us the document conversion business of choice for the Government of Alberta.

Clear Away Paper Mess and Chaos that Comes with It

Declutter your workspace from the heaps of papers and files. Let’s shift away from paper dependency.

Make accessing your project files and records instant, remote, and simple. Our solutions can be customized to your needs whether it is immediate day-forward scanning or converting documents into specific digital formats.

Our Key Advantages Include:

  • Full-scale indexing and cataloging of documents

  • Provided-extensive consultation from receiving to delivery of documents

  • Convenient searchable content and retrieving

  • Extensive validating and auditing by our expert team

  • Output into any digital formats (PDF, Excel, JPEG, MS Word, etc.)

  • High security protocols and confidential practices (see Information & Security Compliance)

We also do microfilm & microfiche.
Information & Security Compliance
Consentia operates in compliance with:
  • FOIP: Freedom of Information and Protection of Privacy Act
  • PIPEDA: Personal Information Protection and Electronic Documents Act
  • ISMD: Information Security Management Directives to which we are routinely audited by the Alberta Government.
Our Facility
Consentia operates in a secure worksite:
  • The service bureau is under area lockdown; all workspaces are behind double locked doors.
  • Materials do not leave the designated area, disk and thumb drives are disabled, internet function is removed from all computers not requiring upload/download ability, and files are sent on an internal network.
  • Every employee has signed an NDA and has passed a criminal record check.

Looking to get started?

Get In Touch
ABOUT CONSENTIA

For over 45 years Consentia has been helping organizations transform to an increasingly digital world.  We capture digital data, documents, and automate business processes. We’ve leveraged our experience to provide customized business process outsourcing services to improve our client’s operating efficiencies.  We make knowledge work.

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FIND US AT
  • CN Tower, Suite 700
    10004 – 104 Avenue NW
    Edmonton AB, T5J 0K1
  • D: (780) 423-3100

  • info@consentia.com