From Physical Documents TO Secure Digital Assets

Document Scanning and Digitization

Make your files more secure, easier to access and organize, and cheaper to store.

Free Quote
Download BROCHURE

50+ Years

Of Scanning Expertise

Millions

Of Pages Scanned

Secure

Every Single Step

Scan. Store. Simplify.

We make it easy to digitize, organize, and manage documents of any size or format. Our specialists carefully prepare and scan everything from invoices and medical records to books, photos, blueprints, and oversized materials, delivering clear files in PDF, TIFF, or JPEG.

Want searchable documents?

Our OCR technology makes scanned files fully searchable, while strict quality checks ensure accurate formatting, naming, and image quality. Receive files via USB, cloud storage, or direct system integration. Physical documents can be returned, securely stored, or professionally shredded.

THE PROBLEM

Challenges You’re Facing

Physical Overload

Warehouses full of boxes that are difficult to manage and index.

Compliance Risks

Non-compliance with data privacy laws leads to heavy penalties.

Slow Retrieval

Teams wasting hours searching through paper files for critical info.

High Storage Costs

Wasted real estate and growing recurring fees for physical storage.

The Solution

How Our Scanning Solves Your Challenges

Secure Document Collection

We collect your documents in secure, tracked vehicles and transport them to our high-security facilities.

Intelligent OCR Capture

Using advanced AI and OCR technology, we extract critical data automatically from every scanned page.

Cloud Integration

Access your files instantly through our secure cloud portal or direct integration with your existing ERP/CRM.

OUR METHODS

Our Scanning Process

Pick-Up Step 1

We securely collect or receive your materials, logging each batch for full accountability.

Preparation Step 2

We remove staples, repair pages, and organize documents for scanning.

Scanning Step 3

Documents are digitized in high resolution, with OCR added for searchability.

Indexing Step 4

Files are organized by date, subject, or other criteria for easy retrieval.

Quality Control Rescan Step 5

We securely collect or receive your materials, logging each batch for full accountability.

Quality Assurance Step 6

We remove staples, repair pages, and organize documents for scanning.

Export Step 7

Documents are digitized in high resolution, with OCR added for searchability.

SFTP (Transfer to Client) Step 8

Files are organized by date, subject, or other criteria for easy retrieval.

WHO WE WORK WITH

Industries We Serve

Construction

Education

Energy

Financial Services

Healthcare

Legal

Public Sector

Retail

Small Business

REGULATORY SECURITY

Built for Regulated Organizations

PIPEDA

Secure handling of personal information aligned with federal private-sector privacy requirements.

Legal & eDiscovery

Structured metadata and chain-of-custody controls supporting litigation and defensible disclosure.

AGLC Sectors

Secure records management supporting gaming, liquor and cannabis regulatory obligations.

PHIA / HIA

Safeguards for personal health information aligned with applicable PHIA and HIA requirements.

Scanning Services Built For Your Needs

From massive back-file conversions to ongoing day-forward programs, we handle project complexity of any scale. Choose the level of service that fits your records and workflow.

Features

1 file = 1 PDF conversion

Secure and confidential document handling

Standard image quality assurance

OCR for searchable text

Document preparation and reassembly

Custom file naming and organization

Metadata capture and indexing

Secure pickup and delivery

Delivery by encrypted USB or secure file transfer

Dedicated project management and reporting

Basic

Limited

Optional

Optional

Professional

Features

1 file = 1 PDF conversion

OCR Applied for Text Searchability

Document Pick-Up & Drop-Off

Digital Formats Provided on USB or SFTP Transfer for Your Repository

Financing Options Available with 0% Interest

Secure Document Handling & Confidentiality

basic

essential

professional

enterprise

Take your files to the
next level

For special projects, we can also set up a custom document management system for on-demand digital document delivery.

Free Quote

KEY BENEFITS

Key Benefits With Document Scanning Services

Work from wherever, with whoever
Remotely access and share your information by converting your documents into digital files.
Find what you need with ease
Digital storage offers the organization and convenience to locate indexed files quickly, no matter the size of your library.
Preserve your information
Protect your files from damage, loss, or decay by preserving them in digital formats.
Secure your files
Protect your documents from unauthorized access with encryption, password protection, and tracking access.
Reduce operational costs
Avoid the expense of scanners, maintenance, storage, and additional staff with a flexible service that scales to your document volume.

Document scanning services: Securely digitize your records for easier access

Consentia helps organizations convert paper records into organized digital files, making information easier to access, share, preserve, and protect.


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The Environmental Impact of Digitizing Documents

Outsourcing document scanning helps your team focus on core business goals instead of time-consuming admin work. It frees internal resources, improves efficiency, and supports better service, innovation, and growth.

  • Reduces paper consumption and supports forest conservation

  • Helps save natural resources like water and energy

  • Reduces the need for physical storage space

  • Supports a more sustainable, eco-friendly way to manage information

Frequently Asked Questions

What types of documents can you scan?

We can scan all types of documents including (but not limited to) invoices, receipts, contracts, and even oversized documents like maps, blueprints, and schematics.

What is the turnaround time for scanning documents?

Turnaround time depends on the volume of documents, but we strive to complete it as soon as possible. When we know what you need, we can give you an estimated time, and then we’ll keep you updated on our progress throughout the project.

What file formats do you provide for scanned documents?

We can provide digital copies in PDF, JPEG, and TIFF file formats, among others.

Can you scan documents with handwriting or images?

Yes, we can scan documents with handwriting or images.

What are the costs of scanning documents?

Costs vary depending on the volume of documents, contact us for pricing details.

Which locations do you serve?

Our primary office is located in downtown Edmonton, Alberta, and we offer scanning services that span across the entire Alberta region, including Edmonton, Calgary, Red Deer, and most areas throughout Western Canada.

We also have a service bureau based out in Burnaby, BC providing the same services across the province including the Lower Mainland.

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PRODUCTS & SOLUTIONS

Find a Service

Scanning and data management solutions for your organization.

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Find the right solution for your business

DIGITIZE & CAPTURE

Convert paper and physical data into accurate, usable digital information.

STORE & MANAGE

Securely store, organize, and manage your information for easy access.

AUTOMATE WORKFLOWS

Streamline processes, improve efficiency, and reduce manual work.

SECURE & COMPLY

Protect your information and meet compliance requirements.

Not sure where to start?

Let us help you find the right solution.

TALK TO AN EXPERT
Flexible payment plans. Solutions that work for you.

We understand that every organization has different needs and budgets. Contact our team to discuss flexible payment options.

CONTACT OUR TEAM