From Physical Documents TO Secure Digital Assets

Document Scanning and Digitization

Make your files more secure, easier to access and organize, and cheaper to store.

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Download BROCHURE

30+ Years

Of Scanning Expertise

Millions

Of Pages Scanned

Secure

Every Single Step

Scan. Store. Simplify.

We make it easy to digitize, organize, and manage documents of any size or format. Our specialists carefully prepare and scan everything from invoices and medical records to books, photos, blueprints, and oversized materials, delivering clear files in PDF, TIFF, or JPEG.

Want searchable documents?

Our OCR technology makes scanned files fully searchable, while strict quality checks ensure accurate formatting, naming, and image quality. Receive files via USB, cloud storage, or direct system integration. Physical documents can be returned, securely stored, or professionally shredded.

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THE PROBLEM

Challenges You’re Facing

Physical Overload

Warehouses full of boxes that are difficult to manage and index.

Compliance Risks

Non-compliance with data privacy laws leads to heavy penalties.

Slow Retrieval

Teams wasting hours searching through paper files for critical info.

High Storage Costs

Wasted real estate and growing recurring fees for physical storage.

THE Solution

How Our Scanning Solves Your Challenges

Secure Document Collection

We collect your documents in secure, tracked vehicles and transport them to our high-security facilities.

Intelligent OCR Capture

Using advanced AI and OCR technology, we extract critical data automatically from every scanned page.

Cloud Integration

Access your files instantly through our secure cloud portal or direct integration with your existing ERP/CRM.

OUR METHODS

Our Scanning Process

Pick-Up Step 1

We securely collect or receive your materials, logging each batch for full accountability.

Preparation Step 2

We remove staples, repair pages, and organize documents for scanning.

Scanning Step 3

Documents are digitized in high resolution, with OCR added for searchability.

Indexing Step 4

Files are organized by date, subject, or other criteria for easy retrieval.

Quality Control Rescan Step 5

We securely collect or receive your materials, logging each batch for full accountability.

Quality Assurance Step 6

We remove staples, repair pages, and organize documents for scanning.

Export Step 7

Documents are digitized in high resolution, with OCR added for searchability.

SFTP (Transfer to Client) Step 8

Files are organized by date, subject, or other criteria for easy retrieval.

WHO WE WORK WITH

Industries We Serve

Construction

Education

Energy

Financial Services

Healthcare

Legal

Public Sector

Retail

Small Business

REGULATORY SECURITY

Built for Regulated Organizations

PIPEDA

Canadian private sector privacy law safeguarding personal data.

eDiscovery

Accurate metadata capture designed for court-admissible records.

AGLC

Compliance scanning for gaming, liquor and regulated retail.

PHIA / HIA

After scanning, we categorize your digitized files by date, subject, or other criteria for easy retrieval and management.

Scanning Services Built For You

From massive back-file conversions to ongoing day-forward programs, we handle project complexity of any scale.

Features

1 file = 1 PDF conversion

OCR Applied for Text Searchability

Document Pick-Up & Drop-Off

Digital Formats Provided on USB or SFTP Transfer for Your Repository

Financing Options Available with 0% Intere

Secure Document Handling & Confidentiality

basic

essential

professional

enterprise

Take your files to the
next level

For special projects, we can also set up a custom document management system for on-demand digital document delivery.

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KEY BENEFITS

Key benefits with document scanning services

Work from wherever, with whoever

Remotely access and share your information by converting your documents into digital files.

Find what you need with ease

Digital storage offers the organization and convenience to locate indexed files quickly, no matter the size of your library.

Preserve your information

Protect your files from damage, loss, or decay by preserving them in digital formats.

Secure your files

Protect your documents from unauthorized access with encryption, password protection, and tracking access.

Reduce Operational Costs

Avoid the expense of scanners, maintenance, storage, and additional staff with a flexible service that scales to your document volume.

Document scanning services: Securely digitize your records for easier access

Consentia helps organizations convert paper records into organized digital files, making information easier to access, share, preserve, and protect. 

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The Environmental Impact of Digitizing Documents

Outsourcing document scanning helps your team focus on core business goals instead of time-consuming admin work. It frees internal resources, improves efficiency, and supports better service, innovation, and growth.

Reduces paper consumption and supports forest conservation
Helps save natural resources like water and energy
Reduces the need for physical storage space
Supports a more sustainable, eco-friendly way to manage information

Frequently Asked Questions

Is Consentia a Canadian company?

Yes! We are Canadian-owned and operated.

What types of documents can be scanned?

We can scan a wide range of documents, including paper records, blueprints, photographs, and more. If you have unique or fragile documents, we offer specialized handling to ensure its preservation.

How do you ensure the confidentiality of my scanned documents?

We implement strict security protocols, including encrypted data transfer and secure cloud storage, to protect your documents at every stage of the scanning process.

Is my stored data accessible at all times?

Yes, with our cloud-based storage solutions, you can access your documents securely from anywhere, anytime, with proper authorization. We can also integrate your scanned documents with your current document management system.

What measures are in place to protect my documents from unauthorized access?

Our storage services include advanced encryption, user authentication, and regular security audits to prevent unauthorized access.

How does AI improve data extraction accuracy?

AI algorithms are trained to recognize patterns and extract relevant data with high precision, reducing errors compared to manual data entry.

Can AI handle unstructured data?

Absolutely. We offer high-quality digitization services for microfiche and microfilm, converting them into easily accessible digital files.

What are the benefits of digitizing microfilm and microfiche?

Digitization improves accessibility, preserves the integrity of old records, and reduces physical storage needs.

How do you ensure the accuracy of data entry?

We combine experienced personnel with advanced verification tools to ensure the highest accuracy in data entry projects.

Can you handle large volumes of data entry?

Yes, we are equipped to handle large-scale data entry projects efficiently, with a focus on quick turnaround times.

How secure is your cloud storage?

Our cloud storage solutions offer robust security features including encryption, multi-factor authentication, and regular security updates.

What happens if I need more storage space?

Our cloud storage services are scalable, allowing you to easily increase your storage capacity as your needs grow.

What types of transcription services do you offer?

We provide transcription services for a variety of needs, including legal, medical, and general business transcription.

How do you ensure the accuracy of transcriptions?

Our transcriptions are done by experienced professionals and go through a rigorous quality check to ensure accuracy.

How do you ensure documents are completely destroyed?

We use certified shredding processes that comply with industry standards to ensure that all documents are irreversibly destroyed.

Can I receive proof of document destruction?

Yes, we provide a certificate of destruction for your records, giving you peace of mind that your documents have been securely destroyed.