5 Reasons Why Outsourcing Your Mailroom Makes Business Sense
As companies look for ways to increase efficiency and cut costs, one area that often goes unnoticed is the mailroom. Outsourcing your mailroom can bring many benefits to a business, […]
RAW DATA, REFINED RESULTS
We’re a data management company with solutions for scanning, data entry, transcription, data storage and more.
What We Specialize In
We provide data management solutions that cover all phases of digitization locally, in Canada.
Make your files more secure, easier to access, organize, and cheaper to store.
Accurately transform and compile your data into digital formats.
Securely store, sync, and share all your essentials with our cloud based solutions.
Protect your important documents off-site with our physical storage solutions.
Convert your microfilm and microfiche content into any format you want.
Capture and format your audio and video files into searchable text documents.
Get secure and eco-friendly document shredding and destruction.
Implement a process to streamline your admin tasks, communication, filing & data entry.
Utilize AI-powered data extraction from various sources such as documents, images, and websites.
Why Businesses Choose Consentia
Transparent Pricing
We promise to provide clear and transparent pricing structures. Our clients will always know the costs associated with our services upfront, ensuring predictability and confidence in budgeting for our services.
Learn More >
Security is Our Priority
We ensure complete confidentiality and security with all client information and data stored in a local, highly secure server and physical files never leaving our service bureau.
Maximum Quality Control
Our service bureau takes serious pride in assuring absolute accuracy of all our solutions including document scanning, imaging, data entry, and microfilm/microfiche conversion.
Absolute Flexibility
We know there is no “one size fits all” when it comes to clients’ needs. We offer flexible arrangements depending on each project, be it small or large. Our digital files can also be delivered in an assortment of formats.
Experience That Speaks for Itself
For 50 years, our client portfolio is comprised from government departments to grocery retailers, all with rigorous quality and security protocols. You can trust our experienced team is diverse in working with various industries.
We’ve worked with:
Digital Transformation
Transform the way your teams manage vital information and data
As the world continues to move faster than most businesses can catch up shouldn’t it be time to start investing in the processes that can keep you ahead? Manage the way you work with information by moving away from physical assets such as paper documents and records to the digital space.
Learn more about our digitization services.
Transform the way your teams manage vital information and data
As the world continues to move faster than most businesses can catch up, shouldn’t it be time to start investing in the processes that can keep you ahead?
Manage the way you work with information by moving away from physical assets such as paper documents and records to the digital space.
Latest News and Insights
From Data Chaos to Insights: Leveraging AI for Data Extraction
Businesses produce data every single day and it’s everywhere. Everything from customer interactions and financial transactions to social media and operational records is information in disguise. The possibilities of using […]
The Power of AI Data Extraction in Financial Analysis
Financial analysis is a complex discipline, with large amounts of data being processed and analyzed for meaningful insights. However, AI data extraction as an approach to handling financial data can […]
Frequently Asked Questions
What types of documents can be scanned?
We can scan a wide range of documents, including paper records, blueprints, photographs, and more. If you have a unique or fragile documents, we offer specialized handling to ensure its preservation.
How do you ensure the confidentiality of my scanned documents?
We implement strict security protocols, including encrypted data transfer and secure cloud storage, to protect your documents at every stage of the scanning process.
Is my stored data accessible at all times?
Yes, with our cloud-based storage solutions, you can access your documents securely from anywhere, anytime, with proper authorization. We can also integrate your scanned documents with your current document management system.
What measures are in place to protect my documents from unauthorized access?
Our storage services include advanced encryption, user authentication, and regular security audits to prevent unauthorized access.
How does AI improve data extraction accuracy?
AI algorithms are trained to recognize patterns and extract relevant data with high precision, reducing errors compared to manual data entry.
Can AI handle unstructured data?
Absolutely. We offer high-quality digitization services for microfiche and microfilm, converting them into easily accessible digital files.
What are the benefits of digitizing microfilm and microfiche?
Digitization improves accessibility, preserves the integrity of old records, and reduces physical storage needs.
How do you ensure the accuracy of data entry?
We combine experienced personnel with advanced verification tools to ensure the highest accuracy in data entry projects.
Can you handle large volumes of data entry?
Yes, we are equipped to handle large-scale data entry projects efficiently, with a focus on quick turnaround times.
How secure is your cloud storage?
Our cloud storage solutions offer robust security features including encryption, multi-factor authentication, and regular security updates.
What happens if I need more storage space?
Our cloud storage services are scalable, allowing you to easily increase your storage capacity as your needs grow.
What types of transcription services do you offer?
We provide transcription services for a variety of needs, including legal, medical, and general business transcription.
How do you ensure the accuracy of transcriptions?
Our transcriptions are done by experienced professionals and go through a rigorous quality check to ensure accuracy.
How do you ensure documents are completely destroyed?
We use certified shredding processes that comply with industry standards to ensure that all documents are irreversibly destroyed.
Can I receive proof of document destruction?
Yes, we provide a certificate of destruction for your records, giving you peace of mind that your documents have been securely destroyed.
82% of Employees Report Poor Information Management is Damaging Productivity in the Workplace
Poor information management processes are making jobs harder for staff and reducing their productivity and effectiveness in the workplace.
M-Files.com
Tim Cook: It’s time for the shadowy world of data brokers to end
The Apple CEO is calling on Congress to give Americans more control over their data.
FastCompany.com
Collecting Data Is Easy — The Value Is In Connecting The Dots
The transformation of data and its nature in today’s economy and how businesses can better leverage it.
Forbes.com